The settings for the entitlement to the 13th month's wage can be found under "Employees - Wage data - Wage type control".
Depending on the wage type (hourly wage or monthly wage) of the employees, different settings may have to be made for the 13th month's wage (the information on the wage type can be found under "Employees - Employment relationship").
No 13th monthly wage
Employees (on hourly or monthly wages) without entitlement to a 13th month's wage must be assigned the selection "NO 13th month's wage".
If this selection is not made or is made late, the basis for the entitlement to 13th month's pay will still be processed in the background. This results in an undesired calculation, e.g. in the month of departure, and can only be corrected manually in the payroll run.
13th monthly wage paid in December
The 13th month's wage will be paid in December. The programme takes into account all months that have been accounted for, i.e. 12 months, and always from January. By activating this wage type, the person who has worked for 12 months receives 100% of his/her 13th month's wage. The entitlement is reduced proportionally in the case of employment commencing during the year.
13th monthly wage paid in November
The 13th month's wage is paid in November. The share for December is already included (based on the November wage). If the compulsory wage changes in the following month, a correction to the 13th month's wage is automatically calculated in December.
This option can be combined with a payment in June.
13th monthly wage paid in June
Part of the 13th month's salary is paid in June. This option may only be activated in combination with the setting for payment in November or December. Thus, it is possible to pay half of the 13th month's salary in June and the rest at the end of the year.
13th monthly wage paid monthly
The purpose of this function is to pay out the portion of the 13th month's wage each month. This type should be activated exclusively for hourly wages in irregular employment.
Activate payment of the 13th month's wage
1. Select the desired option. This should already be done when the employee joins.
2. In the dialogue, tick the checkbox "Active / Inactive".
3. Select "Period" for the periodicity and set the validity. Usually, January of the current year, the month of entry or the month of change to monthly salary is used for the From-date. The To date can be left blank.
Payment of the 13th month's salary half in June and half in December:
This combination of options is special because the payout is spread over two months. In this case, the amount accrued up to then is paid out in June and the rest in December. This is not a 14th month's salary (only 1/12 of the obligatory amount in total).
1. Activate the option "13th month's wage payment in June" and "13th month's wage payment in December".
2. The periodicity is no different from the other payment options. Usually, January of the current year, the month of entry or the month of change to the monthly salary is used for the From-date here as well. The To date can be left blank. This must be done for the dialogue "Payment in June" as well as for the dialogue "Payment in December".
Making changes regarding the 13th month's wage if the payroll has already been "settled".
The wage types for the 13th month's wage can also be overwritten manually in the payment month if necessary. This may be necessary for the first payment after the start of payroll in AbaSalary (accumulated previous year's basic values / previous payrolls). Or in situations where the settings on the employee have been defined incorrectly or too late.
You can find the wage types via the function "New wage type".
This action overwrites the base value determined by the system for the payment of the 13th month's wage.
Review of the basis of the 13th month's salary
It is possible to check the calculation basis for the 13th month's wage with the detailed journal as follows:
Test the function of the 13th month's wage
If it is the beginning of the year and you want to test the payment of the 13th month's salary in December of an employee, each month (January - December) must be settled so that the cumulative / the calculation is correct. Reason: With each settled month, 1/12th of the obligatory amount flows into the base.