Requirements
The following values must be entered for employees receiving a monthly salary:
- Monthly salary
- Average target hours
If an employee is not entitled to a 13th month's salary, the corresponding item in the payroll type control should be activated.
Ideally, these values are stored in the personnel master for the appropriate period before payroll is run.
The following values must be entered for employees receiving an hourly wage:
- Hourly wage rate
- Average target hours
If an employee is not entitled to a 13th month's wage, the corresponding item in the payroll type control should be activated.
Ideally, these values are stored in the personnel master for the appropriate period before payroll is run.
Monthly salary settlement
Lost Hours / Pay Reduction
The lost hours are recorded with the payroll type "MS short-time work pay reduction".
(the extent to which short-time work is rendered). The payroll type is located in the group Payments / Deductions.
Only the number of hours should be recorded on this payroll type, so that the rate and all necessary subsequent payroll types can be automatically calculated.
Note: The number of hours in relation to the average target hours results in the percentage of short-time work.
Example:
Average target hours: 174
Hours lost (MS short-time work pay reduction): 87 --> which means short-time work of 50%.
Short-time work payment
The payroll type "MS short-time work payment" corresponds to the reduced payment. As a rule, 80% of the lost salary is compensated. For low incomes, a higher percentage may apply (according to parliamentary resolution of 18.12.2020). The payroll type calculates the percentage automatically, provided it is not manually overridden.
Valid rates (based on settlement month):
- December 2020 to December 2022: variable 80% - 100% (depending on income)
- Older settlements until November 2020: fixed 80%.
Hourly wage settlement
Hours lost/ Short-time work payment
The lost hours are recorded with the payroll type "HW short-time work payment".
(The extent to which short-time work is rendered). The payroll type is located in the group Payments / Deductions.
Only the number of hours should be recorded on this payroll type, so that the rate and all necessary subsequent payroll types can be automatically calculated.
Note: The number of hours in relation to the average target hours results in the percentage of short-time work.
Example:
Average target hours: 174
Hours lost (HW short-time work payment) 87 --> which means short-time work of 50%
Short-time work correction
The payroll type "HW short-time work correction" reduces the wage for the period of short-time work. As a rule, the wage is reduced by 20% during short-time work. In the case of low incomes, the reduction can be lower or even completely omitted (according to parliamentary resolution of 18.12.2020). The payroll type calculates the percentage automatically, provided it is not manually overridden.
Valid rates (based on settlement month):
- December 2020 to December 2022: variable 0% - 20% (depending on income)
- Older settlements until November 2020: fixed 20%.
Rate for short-time work
By default, the regular hourly rate excl. 13th month's pay is applied for the salary reduction (for monthly salaries) or the payment of short-time work (for hourly wages).
If a different, higher rate is to be used (e.g. similar to the short-time work compensation form), the payroll value "Hourly wage rate for short-time work" can be entered in the personnel master. This overrides the system's standard approach. This can be used for employees on hourly wages as well as for employees on monthly salaries.
Caution: The approach can also be entered directly on the payroll type "MS short-time work pay reduction" (monthly salary) or "HW short-time work payment" (hourly wage). We advise against this, as in this case the subsequent payroll types would also have to be adjusted manually.
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